Town of Hudson is currently recruiting qualified applicants for Administrative Clerk / Building Permit Technician

Why work at the Town of Hudson?

  • See your work make an impact on the community.
  • Our close-knit workplace puts an emphasis on work life balance.
  • We provide opportunities for cross training, career growth, and employee development.
  • We offer competitive pay and benefits including holiday bonus, up to 100% employer paid healthcare premiums, and retirement plan match.

THE OPPORTUNITY
Under the direction of the Town Clerk, this role is responsible for a variety of responsibilities supporting the operations and activities of the Town Clerk’s office. This role is responsible for general administrative and clerical duties, coordination of records management, and providing customer service over the phone and in-person at Town Hall. This role acts as a utility billing clerk and is responsible for the processing and collection of monetary payments. This role is also responsible for coordination of building permit services including application review, permit processing, and payment processing.

JOB SUMMARY

  • Duties and responsibilities include but are not limited to:
  • Maintains and coordinates records of the Town Clerk’s office to include building and utility permits, animal licenses, business and sales tax licenses, and miscellaneous permits and licenses.
  • Answer phones and directs calls appropriately; refers permitting, construction, code or development questions to the appropriate staff.
  • Assists with processing and collection of monetary payments from customers for court fines, building permits and utility charges. Involves cash handling and ensuring balancing accuracy of a cash drawer.
  • Assist residents/businesses with general questions regarding utility accounts; educates residents on water and wastewater charges and utility billing procedures.
  • Orders supplies and maintains inventory.
  • Files, organizes, and distributes daily mail, correspondence, and forms.
  • Processes building, utility, and land use permits.
  • Assists customers with permit submission, payments, and other general questions.
  • Reviews applications for completeness and communicates outstanding items to applicants.
  • Records information into the permitting system and issues certificates of occupancy after final inspections have passed.
  • Coordinates reviews with Building, Engineering, Public Works and Planning Departments.
  • Assesses fees and processes permit payments.
  • Other duties as assigned including special projects.

QUALIFICATIONS

  • Minimum of two (2) years of related administrative or office experience; municipal experience preferred.
  • Must possess a High School Diploma or equivalent; some college preferred.
  • Valid Driver’s License
  • Possession of or ability to obtain certification from the International Code Council (ICC) as a Permit Technician within 24 months of employment
  • High level of discretion and ability to keep information confidential.
  • Prior related Building or Planning Technician experience preferred.
  • Notary Public preferred, may be required to obtain within six months of hire.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to communicate courteously and effectively with the general public, Town management, staff, co-workers and other public entities.
  • Demonstrated excellent written and verbal communication skills.
  • Excellent time management; ability to work under pressure and meet deadlines.
  • Ability to perform multiple tasks at the same time; work accurately with frequent interruptions; provide attention to detail.
  • Ability to learn, understand, and use judgment to correctly apply Town policy, governing law or other standards to specific situations.
  • Proven ability to use computer software to enhance and continuously improve capability and efficiency. Able to adapt to organizational and technological change, identify problems and implement innovative change.

WHAT OUR ORGANIZATION IS PROVIDING

  • Expected hiring range of $18.25 - $24.50 per hour.
  • Competitive wages and annual holiday discretionary bonus
  • Comprehensive health insurance with generous employer contribution
    • Choice of Anthem PPO and HSA Medical plans
    • Guardian Dental
    • Guardian Vision
  • Employer paid life insurance, short term disability, and long-term disability
  • Paid time off
  • Ten paid holidays
  • 457 deferred compensation retirement plan

Open Until Filled

All Town of Hudson employees are required to pass a criminal background check and drug screen as a condition of employment.

Town of Hudson provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetics, veteran status or other legally protected characteristics. In addition to federal law requirements, Town of Hudson complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Town of Hudson will not discriminate or retaliate against applicants for failing to disclose wage history in accordance with applicable law.

Town of Hudson expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of Town of Hudson employees to perform their job duties may result in discipline up to and including discharge.